Dedicated Professional Staff: Determined by the scope of work for your meeting and association, we will have staff dedicated to your association’s needs. This can include a Project Manager, a Project Coordinator, a Meetings Manager, and a Member Services manager, along with other staff devoted to meetings content, accounting, and website and social media management. We would also devote a portion of our senior management time to supporting the front-line staff. The project manager (i.e. executive director) would work exclusively with your associaion.
Executive Director Functions: The PMG Project Manager will perform all the functions normally associated with the Executive Director of a professional association. S/he will be responsible for the oversight of all management and administrative functions of the organization, will work with the board to maintain up to date bylaws and policies and procedures, will provide and/or provide oversight to the support necessary for the effective functioning of the board of directors and all committees, and will be responsible for the oversight of financial matters, communication with members and meeting attendees, maintenance and management of the member database and website.
Member Services: PMG staff will maintain a state-of-the-art database that will integrate seamlessly with the website, and can be used for all organizational needs, such as paying dues, maintaining a member directory, communication with members and meeting attendees, meeting registration, abstract submission, review and scoring, online itinerary planning for meeting attendees, and for the meeting’s mobile app.
Meetings / Conference Management: Our staff of Certified Meeting Professionals will work closely with the Project Manager and the program planning committee to plan the annual meeting. Our staff will handle everything from hotel site selection, contract negotiations, negotiations for AV and other vendors, abstract collection, review and scoring, registration, on-site staffing, and all logistical details of the meeting.
Financial and Accounting Functions: PMG financial staff will provide monthly financial reports, including balance sheets, income statements, and detailed transaction reports. Working with your Treasurer, we will manage all association financial matters, including maintaining and reconciling bank accounts, depositing all funds received, paying bills, and preparing the information necessary for an approved outside CPA firm to file annual tax reports and perform annual audits.
Experience with professional associations: In spite of any other credentials a company may have, there is no substitute for direct, successful experience. You will notice that all of our clients are scientific organizations. PMG professionals do not require much ‘on the job training’ to be prepared to help your association deal with the challenges you face.