Job Summary

The Project Manger supports PMG’s goals, values and philosophy by exhibiting the following behaviors: excellence, quality service, commitment, and accountability. As a member of the PMG team, performance includes demonstration of the following accountabilities: communication, teamwork, and job knowledge.

The position performs high level administrative and management duties necessary to provide association management services to professional societies managed by Parthenon Management Group. The Project Manager is the primary management leader of professional societies managed by Parthenon Management Group. The Project Manager is responsible for overseeing the administration, annual meeting, programs, and strategic plan of the organization. Other key duties include fundraising, marketing, community outreach, problem-solving, and strategizing to ensure the organization’s long and short-term goals come to fruition.

Job Responsibilities

Governance: Works with the Board of Directors and Committees in order to fulfill the organization mission.

• Responsible for leading the society in a manner that supports and guides the organization’s mission as defined by the Board of Directors in collaboration with Parthenon Management Group.
• Responsible for communicating effectively with the Board of Directors and providing, in a timely and accurate manner, all information necessary for the board to function properly and to make informed decisions.
• Strategic planning and implementation.
• Oversee organization Board and committee meetings.
  • This includes scribing discussion overview and the preparation of official minutes of each meeting for approval by the Society’s Secretary, officers or committee chair.
  • Prepare summary action items following each meeting.
  • Follow up with the President and/or other officers and board members responsible for accomplishing the action items and provides administrative or other assistance in accomplishing those tasks.
  • Monitor progress and holding members accountable for results.
• Maintain a tracking and reporting system for the Society that:
  • Documents the societies’ plan of work for each year.
  • Outlines the actions necessary to accomplish that plan.
  • Tracks and records the accomplishment of each step in the work plan.
  • Provides timely reports of the activities of the society, its committees, and staff to the Board.

Financial Performance and Viability: Develops resources to ensure the financial health of the organization.

• Responsible for the fiscal integrity of the society, to include submission to the board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
• Responsible for fiscal management. Must operate within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
• Responsible for assisting with fundraising and developing other resources necessary to support the mission of the society.
• Reconcile the cash flow of the society monthly and stay abreast on the financial trends and needs of the organization.

Organization Mission and Strategy: Works with board to ensure that the mission is fulfilled through programs, strategic planning and community outreach.

• Responsible for implementation of programs that carry out the organization’s mission.
• Responsible for strategic planning to ensure that the society can successfully fulfill its mission.
• Responsible for the enhancement of the societies image by working closely with other professional, and like organizations when possible.

Organization Operations. Oversees and implements appropriate resources to ensure that the operations of the organization are appropriate.

• Responsible effective administration of daily operations.
• Responsible for reviewing and obtaining appropriate signatures on all contracts and/or agreements, on behalf of the organization.
• Oversees the maintenance of the organization’s website.
• Coordinates the work of other staff involved in serving the organization such as the accounting coordinator, meetings content manager, website and IT systems, administrator, and meeting manager.

Oversee the organization of Annual Meeting and other meetings of the organization.

• Work with the Meetings Department to ensure timely completion of all logistics.
• Collaborate with the organization’s Program Committee and PMG Meeting Content Department to develop the scientific program.
• Ensure the vision and policies of the society are enforced throughout the planning process.
• Review the Annual Meeting and other meeting budget developed by the PMG Meetings Department, obtain approval of budget from the board, coordinate with assigned Meeting Manager to ensure budgetary restrictions are adhered to.
• Assist with other meetings related activities as outlined in the annual task list.

Additional duties as required:

• Support CEO and Senior Project Leaders with special projects.
• Assist in the training and mentoring of new staff.
• Oversee operational aspects of Parthenon Management Group such as organizing staff meetings, cultivating a positive workplace culture, utilizing employee strengths through the coordination of blog writing and other relevant opportunities.
• Lead and/or participate in strategic plan focus groups.
• Other tasks as assigned.

Qualifications

• Bachelor’s Degree from a four–year university or equivalent experience.
• Transparent and high integrity leadership.
• Solid, hands-on, budget management skills, including budget preparation, analysis, decision-making and reporting.
• Strong organizational abilities including planning, delegating, program development and task facilitation.
• Ability to convey a vision of the organization’s strategic future to staff, board, volunteers and donors.
• Knowledge of fundraising strategies and donor relations unique to nonprofit sector.
• Skills to collaborate with and motivate board members and other volunteers.
• Strong written and oral communication skills.
• Demonstrated ability to oversee, train, and collaborate with staff.
• Detailed oriented with excellent organizational skills.
• Travel required.
• Working knowledge of Microsoft Office Suite, specifically Word and
• Excel strongly preferred.

Benefits

PMG offers a comprehensive benefits package including medical insurance, 401K, profit sharing and many others.

Work Environment

Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing and walking extensively throughout the day.

Details

• Type: Full-Time
• Job Function: Executive Leadership
• Service Area: Health (Physical, Mental)

APPLY NOW

Job Summary

The Meetings Manger supports PMG’s goals, values and philosophy by exhibiting the following behaviors: excellence, quality service, commitment and accountability.  As a member of the PMG team, performance includes demonstration of the following accountabilities: communication, teamwork and job knowledge.

The Meetings Manager is responsible for all logistics for PMG client meetings.  The Meetings Manager works with the assigned Meetings Content Manager and Project Manager of the organization to ensure all logistic details are complete for the meeting.

Primary Duties and Responsibilies Include the Following:

Corporate Support and Exhibit

• Develop and present a corporate support and/or exhibit prospectus for approval.
• Provide oversight, direction, and management where applicable for exhibitors attending the conference.
• Manage exhibitors and sponsors onsite.

Meeting Logistics – Handle all aspects of event management, including but not limited to:

• Communicate with venue to ensure detailed planning and arrangements are complete.
• Prepare function sheets and event spec guidelines based on the program schedule.
• Negotiate contracts with venues and vendors.
• Manage hotel and travel accommodations for board members, committee members, and presenters.
• Coordinate with AV, decorator, internet provider, and other ancillary meeting services.
• Develop the conference registration site for meeting attendees.
• Manage the housing room block for meeting attendees.
• Develop evaluation for meeting attendees.
• Coordinate and manage committee and affiliate meeting.
• Work with the Meetings Content Manager to organize sessions and schedule for the meeting.
• Secure event insurance and event cancellation insurance if desired by client.

Marketing

• Create and manage the meeting website.
• Design the conference banner and other promotional material.
• Print material for other meetings.
• Develop email and social media marketing for the meeting and all its deadlines.

Budgeting

• Create, present and update the meetings budget to the board for approval.
• Reconcile the meeting financials at the conclusion of the meeting.

Accreditations

• Secure accreditation agreement with preferred accreditor.
• Ensure presenters’ disclosures are approved by accreditor.
• Create post meeting evaluation based on the society’s preferred methods of accreditation.
• Process accreditation certificates to meeting attendees.

Education or Industry Experience:

• Bachelor’s degree required; CMP or equivalent certification preferred.
• 2-5 years of experience in event and meeting management, or non-profit societies.
• Knowledge of current trends and best practices in event and meeting planning.
• Exceptional communication skills.
• Proactive approach to managing potential issues.
• Strong organizational skills.
• Prioritize multiple tasks from various project managers and clearly communicate your timeline for completion.
• Proficient in MS Office.

Supervisory Responsibilities: None

Work Environment: Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing and walking extensively throughout the day. Limited to moderate travel is required.

Benefits
PMG offers a comprehensive benefits package including medical insurance, 401K, profit sharing and many others.

Details
Type: Full-Time
Job Function: Executive Leadership
Service Area: Health (Physical, Mental)

APPLY NOW

Job Summary

The Project Coordinator provides membership and administrative support to professional societies managed by Parthenon Management Group.

Job Responsibilities

• Serves as office ambassador to members and others who contact PMG by phone, email or in person.
• Manages incoming and outgoing email and mail correspondence for contracted organizations.
• Answers designated phone lines for contracted organizations.
• Coordinates committee work for contracted organizations.
• Assists in maintaining membership database system and dues collection.
• Works with membership database system support network to implement updates and changes to the system.
• Prepares and sends mailings to the membership.
• Performs administrative duties and special projects for the PMG Sr. Project Leader.
• Assists Project Managers with special projects.
• Assists with PMG meetings content coordination and meeting planning.

Financial Performance and Viability: Develops resources to ensure the financial health of the organization.

• Responsible for the fiscal integrity of the society, to include submission to the board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.
• Responsible for fiscal management. Must operate within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
• Responsible for assisting with fundraising and developing other resources necessary to support the mission of the society.
• Reconcile the cash flow of the society monthly and stay abreast on the financial trends and needs of the organization.

Education, Experience, and Qualifications

• Bachelor’s degree is minimum requirement.
• Skills to collaborate with and motivate board members and other volunteers.
• Strong written and oral communication skills.
• Detailed oriented with excellent organizational skills.
• Travel required.
• Mastery knowledge of Microsoft Office Suite, specifically Word and Excel.

Benefits

PMG offers a comprehensive benefits package including medical insurance, 401K, profit sharing and many others.

Work Environment

Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing and walking extensively throughout the day.

Details

• Type: Full-Time
• Job Function: Executive Support
• Service Area: Health (Physical, Mental)

APPLY NOW